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05 · AUT · 05/06

Marketing automation

Don't automate everything. Don't keep everything manual. A mechanism that picks what's coded, and what stays human.

Newsletter scenariosWorkflowsEquipped AI

02 · Lived scene

Tuesday 3 pm. You watch your marketing team work.

"Tagging leads. Sync via Excel export. Manual follow-up."

60 % of the time spent on repetition. A workflow would handle it in 30 seconds.

When you look at the hourly cost, you pay full-time wages for actions a workflow runs in the background.

When you want to scale, your reflex is to hire. When in fact the tooling is what’s missing.

When you present to the board, you defend a team that spends most of its time on repetition.

Strategic time burned every week.

Our method to free your team

03 · The path

Seven steps to automate what can be coded, keep the human where it matters.

01 / 0702 / 0703 / 0704 / 0705 / 0706 / 0707 / 07
001 · INVENTORY
102 · ARBITRATION
203 · CRM
304 · MOMENTS
405 · PRIORITIES
506 · CONSTRUCTION
607 · OWNERSHIP

Everything happening manually today.

Before laying down a workflow, we concretely list what your team does without a system : CRM tagging, Excel exports, manual follow-ups, inbox triage, lead transfers to sales. By the end of the inventory, you see where time goes, what repeats every week, and what shouldn't even exist anymore. Not a blind overhaul. A figures-based audit, validated with your team.

What gets coded. What stays human.

For each listed task, a decision : cleanly codifiable, automatable with a human supervising, or 100 % human. A qualification with 5 clear questions can be coded. A qualification that requires nuance stays with a salesperson. A 7-day follow-up can be coded. A response requiring personalization goes through Claude with a human validating. This arbitration governs everything that follows.

The source drives, not the tool.

The CRM stays the source of truth. Mailchimp, n8n, your ads tool, your customer support : all read from and write to the CRM, not the other way around. If the base has duplicates, empty fields or contacts who left the company, we clean first. An automation plugged into a dirty base sends the wrong email to the wrong person, and that's worse than nothing.

Business triggers to code.

What happens when a lead arrives, when a customer buys, when a deal closes, when a cart stalls, when a churn risk settles in. We map these moments one by one, with you and the sales team. Each moment is a potential trigger. The list comes before the tool.

Two or three scenarios. Not twelve.

Too many parallel active scenarios, and a contact ends up in 4 sequences at once. We pick with you the 2 or 3 with the highest immediate business impact : welcome flow, abandoned cart, post-purchase, win-back, qualified lead. The rest waits until the first ones run cleanly.

Mailchimp for lifecycle. n8n for workflows. Claude for judgment.

Mailchimp carries email sequences and behavioral segmentation. n8n connects tools so the CRM, ads tool, support and data lake talk continuously. Claude takes over steps that used to require a human : qualifying a lead, summarizing a conversation, personalizing a reply. Each tool on its own ground.

You pilot without having to ask us.

Workflow documentation, sequence diagrams, separated access for your team and your tools. When we leave the engagement, your team or a successor can continue without forensic audit. We stay on backup as long as you want. We disappear when you don't need us anymore.

05 · Where it held

3 e-shops, 3 languages. One shared mechanism on autopilot.

Ecostal Group · B2B and B2C photovoltaic · 3 Shopify e-shops.

0 e-shopsrunning on the same Mailchimp + n8n stackEcostal BE, Ecostal FR, Yomatec FR. Triggers aligned by company and by language (FR / NL / EN).
MCP reportingvia Claude chat, instant dashboardThe Ecostal team asks the chat for recent stats. Custom MCP plugged into Mailchimp + Shopify + n8n data.

Ecostal Group runs three Shopify e-shops in the photovoltaic space : Ecostal Belgium, Ecostal France, and Yomatec (the group's younger brand, dedicated to B2B France). Before we reshuffled the deck, each e-shop had its email sequences in silos. No consistency across the 3, no fine-grained handling of FR / NL / EN locales.

We laid down a common stack on Mailchimp and n8n. Three scenarios deployed across the 3 e-shops : onboarding (welcome plus activation), abandoned cart, J+7 follow-up. n8n extracts Shopify B2B data, attributes company tags (sector, volume, tier) and propagates them to contacts. Mailchimp uses those tags to drive onboarding by language, by company, with a custom template per combination.

In the first month, scenarios run autonomously across the 3 markets. Each contact receives a message in their language, adapted to their company. No more generic blasts, no more silos. On top, a custom MCP plugged into Claude : the team asks the chat for recent stats, instant dashboard. Not a Looker Studio to compile every Monday.

Ecostal Group team handling a photovoltaic panel in a warehouse

06 · Let’s talk

We work directly. No sales intermediary.

Tell us what you’re looking for. We come back to you for a first chat. No pitch, no slides: we check if it’s a fit.

You write to the squad, not to a sales rep.

You can also write to hello@heysquad.be

FAQ

Frequently asked questions.

Full audit in 2 to 3 weeks (CRM tagging, Shopify data, existing manual scenarios). First scenario live after 4 to 6 weeks (time to set up clean tracking and validate with your team). Measurable results after 2 to 3 months of running: open, click, conversion rate per sequence. A serious mechanism is judged over 6 to 12 months, not over a sprint. If the CRM base is dirty or server-side tracking isn't clean, we start there before the first sequence.

Mailchimp carries email sequences and behavioral segmentation: welcome, abandoned cart, post-purchase, win-back. If you already have Brevo, Klaviyo or ActiveCampaign, we adapt to your stack. n8n connects tools: CRM, ads, customer support, data lake. Continuous sync, enrichment, sales routing. Make or Zapier work too as needed. Claude takes steps that used to require a human: lead qualification, conversation summary, ticket classification, reply personalization. Always with human validation before sending. The 3 tools don't replace each other, they build on each other.

No. Automation amplifies what already works manually. It doesn't create a process that doesn't exist. If your sales team has no manual follow-up sequence we can codify, we start by laying down the manual properly. Then we automate. Not the reverse. It's also when we question your media plan overall: which business moment to activate, on which segment, with what goal. Without that, we automate noise.

MCP (Model Context Protocol) is a connection layer between Claude and your tools (CRM, GA4, Mailchimp, Shopify, helpdesk). It doesn't store your data at Anthropic. Claude reads on demand, generates a reply, data doesn't leave the request's ephemeral memory. GDPR compliance: we sign a DPA with Anthropic via their standard grid, we log requests on the HeySquad side, and we filter sensitive data MCP-side before sending. Similar architecture to a clean server-side tracking: you keep control of what leaves your house.

No. Automation replaces the codifiable repetitive tasks: CRM tagging, Excel exports, J+7 follow-ups, tool-to-tool sync. Not the strategic work nor the business arbitrations. Your team stays on the decision: which segments to prioritize, what tone to hold, which partners to listen to, which campaigns to launch. Automation frees time for these decisions, it doesn't make them. And each AI-driven output goes through human validation before sending. No bot talking to your clients without control.

On two axes. One, the mechanism: open, click, conversion rate per sequence, per segment, per locale. You see what pays and what sleeps. Two, revenue attributable to the existing base (vs new leads paid in Google Ads). Typically, after 6 to 12 months of active scenarios, the share of revenue from existing contacts rises significantly. The base becomes a channel that pays, not a list that sleeps. We compare against the HeySquad engagement cost: one point of existing revenue gained is often cheaper than ten points of paid acquisition added.

Who this service is for

4 Belgian contexts where automation pays off.

01

E-commerce with an existing customer base

You sell online, your site has generated a base of several thousand customers over 1 to 3 years. Repeat-purchase rate stays low because no one re-engages them systematically. We set up welcome flow, abandoned cart, post-purchase, win-back. Low volume, high targeting.

eg: Belgium pure-player 5-50K customers, current repeat rate < 20%

02

B2B with a lead pipeline to nurture

You collect B2B leads through forms, ebooks or demos, but your sales team follows up manually when they have time. Most leads sleep in the CRM. We automate nurturing by segment, qualify via targeted sequences, hand off to sales only the warm leads.

eg: Wallonia B2B SaaS 100-500 leads/month, lead-to-deal < 15%

03

Multi-market with local coordination

You run multiple e-shops or multiple brands under the same group. Each market has its language, tone, promo-code specifics. We lay down a common automation stack with locale-specific adaptation, systematic validation by local managers before every go-live.

eg: e-commerce group 2-5 e-shops, FR + NL + EN to handle

04

Subscription services with churn to anticipate

You sell a recurring product or service (SaaS, subscription, continuous training). Churn is your main growth lever. We set up pre-churn sequences (inactivity signals, usage drift), win-back campaigns, post-renewal sequences.

eg: B2B SaaS 50-200 K€ ARR, monthly churn 3-8%

so? shall we settle in?

We're ready to set up your automation mechanism at your house. We get back to you for a first chat, no pitch.

Get in touch